
ABACUS II Version 5.00 Update
Notes: Revised December 16, 1998
Contents
Version
5.00 Minimum System Requirements
CPU: 486 SX
DOS version 5.0 +
Disk Space - 24 million bytes (23.5mb) uncompressed free.
- As well as the above-noted disk space requirements, you will
need 11,704 bytes (11.4Kb) free disk space per user per data location.
- Additional disk space will also be required to accommodate your volume
of data.
Files = in CONFIG.SYS: 99
Buffers = in CONFIG.SYS: 39
Memory - Conventional Memory: 520k bytes free
- Extended Memory: 2 MB free
Shell Environment variable - (in the CONFIG.SYS) 2048
Without the above minimum requirements Version 5.00 WILL NOT
install and/or run correctly.
Install Considerations
Important considerations prior to Program Installation
- Read the entire installation notes and attached information
sheets before performing the installation.
- Refer to Section 2 INSTALLATION of the "Abacus Installation
& Set Up" manual for installation details. Additional information
is in Appendix A "PERFORMANCE CONSIDERATIONS" of the Utilities
& Index manual.
- Ensure minimum system requirements are in place.
- Abacus V5.00 update disks include both an Installation and Update
program. If updating an existing installation, change your DOS prompt
to where the Abacus II program resides and type A:UPDATE<enter>
or B:UPDATE<enter>. If you are installing on a new computer, type
INSTALL instead of UPDATE at the root of the drive Abacus II is to be
installed on.
- This update renames all older Abacus II programs with the extension
.470. Once the update has been successfully installed, the files with
the .470 extension may be deleted. (A message will appear on your screen
when updating noting the files may be deleted too.)
[ Back ]
Network Considerations
Having Abacus program files on each work station will improve overall
Abacus speed/performance on the network.
Abacus II now uses protected mode.
With Version 4.00 and up Abacus provides a program called ABSYSCHK. ABSYSCHK
will run upon starting this installation/update. If you are upgrading, Abacus
recommends running ABSYSCHK before running this update. If ABSYSCHK is to
be bypassed for some reason, include a bypass switch in the install/update
command (e.g. A:UPDATE /B<enter>).
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As of version 4.80 program file names have changed. If copying across
a network, at a minimum copy into a blank directory. For more detail,
please see the enclosed generic fax.
[ Back ]
DOS Notes
SHARE
In order to take advantage of the "ON-THE-FLY" add functions included
in Abacus II, DOS’s SHARE program must be running. In order to load the program
SHARE must be added to the AUTOEXEC.BAT file. To do this, edit the AUTOEXEC.BAT
file using a text editor (e.g. Abacus II’s MicroScribe program or DOS 5.0’s
(and higher) EDIT program) and add the following line:
SHARE /L:500 /F:4096
*Note: If SHARE.EXE is not in a directory in the existing PATH
statement, the drive and directory where SHARE.EXE is located (normally C:\DOS)
will have to precede SHARE in the line added to the AUTOEXEC.BAT
(e.g. C:\DOS\SHARE /L:500 /F:4096).
SHARE can also be loaded from the CONFIG.SYS file. Please refer
to the DOS manual for further information.
Remember:
Reboot the computer after making changes to the AUTOEXEC.BAT or CONFIG.SYS
file to have the changes take effect.
With SHARE loaded, less conventional memory will be available than without
it. Please ensure the minimum requirement of 520,000 bytes of conventional
memory is available before running Abacus II. You can determine the amount
of memory available by running either DOS MEM or CHKDSK commands.
MEMMAKER
If a memory manager (e.g. QEMM) is not in use but DOS 6.0 or higher is
being used, the DOS program MEMMAKER is an option available to optimize systems
by freeing up conventional memory if possible. Please refer to the DOS manual
for information about running this option.
EMM386
There are some anomalies with the memory manager EMM386 that comes with
MS-DOS 6.0 or higher. In particular, the use of the NOEMS parameter also
requires the NOVCPI parameter immediately following. If memory management
problems are encountered while running EMM386, an alternative memory manager
may be required (e.g. Quarterdeck’s QEMM-386, version 7.04 or higher.) This
includes using Windows 95.
FASTOPEN
MS-DOS 3.3 and up allows the use of the FASTOPEN facility. Do not use
FASTOPEN with Abacus. When FASTOPEN is active, Abacus index buffers are
not written to disk frequently enough. Running FASTOPEN will result in corrupted
index files. (This problem lies in DOS, not in Abacus.)
DR DOSÒ 5.0 & 6.0 / NOVELLÒ DOS 7.0
Abacus continues to maintain compatibility with Microsoft’s MS DOS. We
will not handle support issues associated with other operating systems such
as Digital Research DOS’s DR DOS 5.0 and 6.0 or Novell DOS 7.0 systems. These
alternate operating systems may result in errors in unanticipated areas.
In Novell DOS 7.0Ò and higher, do not
set LEND=ON. This function is a memory stealer, which makes unused memory
on your video card available to DOS. Memory stealers will hang your Abacus
system.
[ Back ]
WINDOWS 95/98Ò Notes
No significant compatibility problems with MS-Windows 95/98 have been
found. However, ensure capturing of DOS print jobs is disabled in
the printer setup. To do this, go to the property settings for the printer
in use, select the Details tab, click on the Port Settings button, and ensure
the "Spool MS-DOS Print Jobs" is unchecked.
Some Windows ’95 users have experienced a "Parameter value out of allowed
range" message when loading Abacus functions. Microsoft has not been able
to determine why this message appears; however, removing the shell statement
from the CONFIG.SYS file of some systems running both Windows ’95 and Abacus
II causes the message to stop appearing. On some other systems, adding the
SET ABDPATH line to the CONFIG.SYS file causes the message to stop appearing.
If the parameter message appears on your system first add the SET ABDPATH
to the AUTOEXEC.BAT file. This line will look something like this: SET ABDPATH=C:
This line tells Abacus where to find the Abacus program directory AB2CDATA.
If your AB2CDATA directory is not off the root of drive C, modify the statement
to point to where it does reside.
If adding the SET ABDPATH line does not affect the parameter message remove
the shell statement from your CONFIG.SYS file.
Windows 95 OEM Version 2
Windows 95 OEM released after Oct./96 does not use the share.exe as in
previous versions. This may cause problems with Abacus. An in-house fix that
works most of the time is to create a "Share.exe" with the DOS editor. Leave
the file blank and point to it in the autoexec.bat, the same way as if it
was a real share file.
Please refer to your DOS manual or "Online Help" for instructions on
using the DOS Edit command to make changes to your CONFIG.SYS file.
*NOTE: Abacus II runs under Windows 95; it
is a DOS program and all DOS requirements in these notes apply (including
CONFIG.SYS and Autoexec.bat requirements).
[ Back ]
Technical Support
Abacus provides technical support to clients who have purchased a support
plan.
For information on the current support plans available, please contact
a sales representative at 1 905 853 6922 CDN or USA.
Before contacting Abacus Technical Support, ensure the serial number of
your registered Abacus II program is available (on the /install disk and
the sign on screen). Without the serial number, support can not be provided.
Technical Support is provided according to type of plan. If you do not have
an Abacus service plan, or you have no time remaining on your plan, a service
plan agreement must be signed prior to the Technical Support team addressing
your inquiry. Providing detail (error messages, what happened, system specifications,
etc.) about the support issue will assist the support team in providing a
resolution.
Technical Support hours of operation are 9:00AM - 5:00PM Eastern Std Time.
Canada & U.S.A.: |
|
Telephone |
(905) 853-6922 |
|
|
Fax |
(905) 853-1709 |
[ Back ]
Release Features
Enhanced Features
General Information
- The province code NU for Nunavut, has been added to the
system. This province code is available in function WCE for employees
residing in Nunavut.
- CPRS. Contract Payment Reporting System features have been added to
this release. See function PVE and PRC for more information, as well
as the manual addendum.
- Control F1, now has an Invoice Number Lookup.
- GST/HST and QST/PST are no longer 80% Recoverable, they are 50% Recoverable.
- Installation routine - ensure temporary files are erased before updating
files to prevent inadvertent overwriting of ABJRJOB.
- F1 lookup on Inventory Code will now list Multi-Sell and Serial record
information.
ABB
- F6 key label now says ALL.
ABC
- Selecting No to Archiving the Aging information will no
longer cause an error.
- A "Posting/Printing in Progress" message has been added to indicate
if someone else is using the required files. Before you would receive
a "File in Use" message.
ABI
- When returning a serialized item you can now edit the serial
number if it is typed incorrectly.
- Correct problem of shipping lines over-writing some invoice line information
on an existing invoice.
ABP
- Remove extraneous prompt when returning non-serialized inventory.
- Correct problem of shipping lines over-writing some invoice line information
on an existing invoice.
- Prevent "shrinking" of payment method box if Charge Sale not available
for clerk.
ABM
- Verification of inventory codes and departments has been
added. If either do not exist, the invoice is put on hold.
ABSD
- The error that occurred when using the third A/R tax account has been
corrected
ABQ
- Recalculating a quote no longer causes an error.
- All function key labels are now displayed.
ACRB
- Customer Service Charges are now included in the sub-ledger
total.
- Message added that the program is processing.
- Released Holdbacks are now included with the A/R amount.
CDPR - US
- Reprinting payroll checks no longer creates a runtime error.
CDPS
- Nunavut tax information has been added to the advice slip
and posting process.
- Duplicate check numbers disallowed.
CDPV
- Now allows for reversing of a check with an hourly rate
greater than 99.99.
- Data Width error when voiding a payroll batch has been corrected
- Now includes batches that were posted in function WCPA and WCPS.
- F1 Help now available.
- Error corrected when voiding payroll that contained Other Income with
GST.
CDQ
- After posting Quick Pay batches can now view description
when expanding Debit account in function GAV.
CRA
- Batch now appears in function DB if discount is applied.
DB
- F2 (Expand) on CDPV batches has been enabled.
GAV
- Function CRE and CRP debit and credit lines now expand.
GAY
- Period reset now includes 16 to 26.
- F5 and F6 keys added to adjust period end dates.
- Error corrected when deleting A/R transactions.
- Verifies that GST records in ABVAT are marked off for periods 1 to
13 before continuing with GAY.
GCE
- Corrected error when printing.
GFD
Function CRE and CRP debit and credit lines now expand.
- Corrected error when printing details.
- Report Type to description added to the report header. (I.E. All Details,
Batch Details, etc.)
- Ensure all A/P transaction records are processed properly.
GFG
- Report will now print for periods greater than 15.
GGE
- Error corrected if you delete a line from a new batch.
GGV
- Can now enter period greater than 15.
GTR - US
- Tax 1, defined in UICR, now appears on report.
IE
- Corrected delay when displaying price codes for multi sell
prices.
- If record type is changed from serialized, you will receive a confirmation
message that all serial numbers will be deleted.
JBP
- After invoice is moved to ABI, tax calculated GST instead
of HST.
JHR
- Will automatically select GST or HST depending upon the
UIG default setting.
JJ
- Disallow the creation of Job Codes that contains an asterisk
as the last character. This character is used for special purposes in
ABI for "Ship To" codes.
OE
- Function key labels are now properly displayed.
- When editing a PO with a department selected as the SHIP TO code,
the department code is no longer improperly shifted to the Job code field.
OMC
- The erroneous "No records found" message when selecting
all POs has been corrected.
PR1
- The 1099-DIV form has been changed to print only the Ordinary
Dividend.
- The audit report has been corrected so that prior year records no
longer appear.
PRC – CANADA
- This function has been added. This function is to handle
the Contract Payment Reporting System for Construction businesses. See
the manual addendum for complete information.
PRS
- The default for "Which Vendors to Print" has been changed
to Non Zero.
PVE
- The "File in Use" conflict which arose when another user
is running function PVA has been corrected.
PVE – CANADA
- A CPRS information prompt has been added. When adding a
new vendor you will be prompted to enter the vendors Business Number
or SIN. Existing vendors can be updated by editing the record and pressing
F5 (CPRS) while on the first screen.
UIG
- Edit controls have be put in place so that the last invoice
number, last journal source number, etc. can not be set to values less
than those already on file.
UIL
- The F6 (CopyTo) confirmation prompt now confirms that you
are copying the data not deleting it.
UIP
- Extraneous user records have been removed.
UICW – CANADA
- Nunavut Tax Liability account added. This account must be
defined in order to activate the Nunavut tax calculation. As well, employees
must be flagged as being liable for Nunavut tax.
WCE
- Nunavut Tax flag prompt will appear if the Nunavut Tax Liability
account is defined in function UICW.
- Provincial and Federal LCP and LCF tax credit maximums have been updated
for 1999.
WCC
- Nunavut tax calculation has been added. Currently, this
calculation is the same as the Northwest Territories.
- More changes have been made to the calculation of tax on non-periodic
payments (e.g. Bonus, retroactive pay, vacation pay paid out but time
not taken off). The tax on the non-periodic payment is calculated on
a project annual income that factors in year to date income paid and
any previous bonuses. The regular tax is calculated on the projected
annual income based upon the pay included in the batch. If no other pay is
included then an estimate of the annual income is made based upon year
to date income.
- Nunavut descriptions have been added for the batch listing.
- Calculations have been changed for Casual Employees receiving vacation
pay so that the vacation pay is no longer treated as a non-periodic payment.
WCPH
- Nunavut taxable income and tax entries have been added to
the Revenue Canada section.
- Nunavut descriptions have been added for the batch listing.
WCRM
- Now prints Nunavut taxable income and tax assessed.
WCRR
- Report heading changed from UIC to EI.
WCRT
- 1996 Insurable earnings and weeks are no longer printed.
- Corrected processing of Advances as a separate pay period.
WCRN
- This function now prints a tax audit report for Nunavut
or the Northwest Territories.
WCV
- Nunavut descriptions have been added for the report.
WUR9
- The FIT Earnings Total now prints correctly.
WURW
- The subtotal and Household (942) employee check boxes have
been removed. It is no longer required to print a subtotal W2. Household
employees now must file a W3, therefore this indication on the W2 is
no longer required.
End Update Notes
[ Back ]
Additions/Changes to